Roles & permissions

IcePanel allows you to configure different user roles so the right people have the right level of access. There are 4 user roles in IcePanel:

• Admin - Full permissions Paid

• Editor - Full edit access to landscapes and diagrams Paid

• Billing - Limited access scoped to billing and team management Free

• Viewer - Can view, comment, and export Free

• Share viewers - Can only view shared diagrams Free

Viewers and Billing users are free on all plans.

Inviting people to an organization

To invite people:

1. Click on the Share button on the top right of the screen in a landscape or diagram.

   OR: Click on the dropdown, ... menu button, and Manage organization

2. Click the Invite button. You can see how many seats remain in your plan.

3. Enter your teammate's email.

4. Select their permission type and landscapes they can access.

5. Click Invite. The invited user will receive an email from IcePanel to join your organization.

Editing or removing people from an organization

If you wish to edit or remove someone from your org:

1. Click on the dropdown at the top left of the screen from the landscape page

2. Click on the ... menu button

3. Click on the Manage organization button

4. Go to the Organization members page from the left panel.

5. To edit a user's permission or landscape access, click on the dropdown and select the desired role or landscapes they can access.

6. To remove a user, click the Remove button on the right of the table. Click the Remove button again to confirm.

🙋 User roles

⚙️ Admin

Admins are paid seats and will count toward your license. You can have as many admins in your organization as you want.

Admins have full permissions, including:

• Create, edit and delete anything inside a landscape

• Edit the default connection line types in the organization

• Manage tags and flows

• Create versions and share links

• Comment on diagrams

• Export diagrams & model

• Delete the organization

• Invite users, set their permissions and remove users

• Create and manage teams

• Change the Editable by permission on objects (see Locking object details from being edited for more info)

• Manage subscription and billing

✏️ Editor

Editors are paid seats and will count towards your license.

They have permission to:

• Create, edit and delete anything inside a landscape

• Manage tags and flows

• Create versions and share links

• Comment on diagrams

• View team members

• Export diagrams & model

💰 Billing

Billing users are free and do not count towards your seat license.

Billing users have permission to:

• Update payment information

• Upgrade or downgrade the subscription

• Invite users, set their permissions and remove users

• View and download invoices and receipts

• Rename the organization

👁️ Viewer

Viewers are free and do not count towards your seat license.

Viewers have permission to:

• View and explore landscapes

• Comment on diagrams

• Export diagrams & model

🔗 Share-link viewers

Share-link viewers are free and do not count towards your seat license.

Share-link viewers can only view the shared diagram and may be restricted from navigating different diagram levels. See Share links & embeds for more.