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Roles & permissions

IcePanel allows you to configure different user roles so the right people have the right level of access. There are 4 user roles in IcePanel:

  • Admin - Full permissions Paid

  • Editor - Full edit access to landscapes and diagrams Paid

  • Billing - Limited access scoped to billing and team management Free

  • Viewer - Can view, comment, and export Free

  • Share viewers - Can only view shared diagrams Free

Viewers and Billing users are free on all plans.

Inviting people to an organization

To invite people:

  1. Click on the Share button on the top right of the screen in a landscape or diagram.

    OR: Click on the dropdown, ... menu button, and Manage organization.

  2. Select the role and landscapes they can access.

  3. Enter your teammate's email. You can enter a list of emails comma-separated.

  4. Click Invite. The invited user will receive an email from IcePanel to join your organization.

Inviting a team member to IcePanel

Editing or removing people from an organization

If you wish to edit or remove someone from your org:

  1. Click on the dropdown at the top left of the screen from the landscape page

  2. Click on the ⚙ icon button to enter the manage section

  3. Go to the Organization members page from the left panel.

  4. To edit a user's permission or landscape access, click on the dropdown and select the desired role or landscapes they can access.

  5. To remove a user, click the Remove button on the right of the table. Click the Remove button again to confirm.

Removing a team member from IcePanel

🙋 User roles

⚙️ Admin

Admins are paid seats and will count toward your license. You can have as many admins in your organization as you want.

Admins have full permissions, including:

  • Create, edit and delete anything inside a landscape

  • Edit the default connection line types in the organization

  • Manage tags and flows

  • Create versions and share links

  • Comment on diagrams

  • Export diagrams & model

  • Delete the organization

  • Invite users, set their permissions and remove users

  • Create and manage teams

  • Change the Editable by permission on objects (see Locking object details from being edited for more info)

  • Manage subscription and billing

✏️ Editor

Editors are paid seats and will count towards your license.

They have permission to:

  • Create, edit and delete anything inside a landscape

  • Manage tags and flows

  • Create versions (if part of a team assigned ownership of a system or app) and share links

  • Comment on diagrams

  • View team members

  • Export diagrams & model

💰 Billing

Billing users are free and do not count towards your seat license.

Billing users have permission to:

  • Update payment information

  • Upgrade or downgrade the subscription

  • Invite users, set their permissions and remove users

  • View and download invoices and receipts

  • Rename the organization

👁️ Viewer

Viewers are free and do not count towards your seat license.

Viewers have permission to:

  • View and explore landscapes

  • Comment on diagrams

  • Export diagrams & model

Share-link viewers are free and do not count towards your seat license.

Share-link viewers can only view the shared diagram and may be restricted from navigating different diagram levels. See Share links & embeds for more.

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