
Roles & permissions
IcePanel allows you to configure different user roles so the right people have the right level of access. There are 4 user roles in IcePanel:
Admin - Full permissions
Paid
Editor - Full edit access to landscapes and diagrams
Paid
Billing - Limited access scoped to billing and team management
Free
Viewer - Can view, comment, and export
Free
Share viewers - Can only view shared diagrams
Free
Inviting people to an organization
To invite people:
Click on the
Share
button on the top right of the screen in a landscape or diagram.OR: Click on the dropdown,
...
menu button, andManage organization.
Select the role and landscapes they can access.
Enter your teammate's email. You can enter a list of emails comma-separated.
Click
Invite
. The invited user will receive an email from IcePanel to join your organization.

Editing or removing people from an organization
If you wish to edit or remove someone from your org:
Click on the dropdown at the top left of the screen from the landscape page
Click on the ⚙ icon button to enter the manage section
Go to the
Organization members
page from the left panel.To edit a user's permission or landscape access, click on the dropdown and select the desired role or landscapes they can access.
To remove a user, click the
Remove
button on the right of the table. Click theRemove
button again to confirm.

🙋 User roles
⚙️ Admin
Admins have full permissions, including:
Create, edit and delete anything inside a landscape
Edit the default connection line types in the organization
Manage tags and flows
Create versions and share links
Comment on diagrams
Export diagrams & model
Delete the organization
Invite users, set their permissions and remove users
Create and manage teams
Change the Editable by permission on objects (see Locking object details from being edited for more info)
Manage subscription and billing
✏️ Editor
They have permission to:
Create, edit and delete anything inside a landscape
Manage tags and flows
Create versions (if part of a team assigned ownership of a system or app) and share links
Comment on diagrams
View team members
Export diagrams & model
💰 Billing
Billing users have permission to:
Update payment information
Upgrade or downgrade the subscription
Invite users, set their permissions and remove users
View and download invoices and receipts
Rename the organization
👁️ Viewer
Viewers have permission to:
View and explore landscapes
Comment on diagrams
Export diagrams & model
🔗 Share-link viewers
Share-link viewers can only view the shared diagram and may be restricted from navigating different diagram levels. See Share links & embeds for more.
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